Post Title: Artistic Administrator
Salary: £30,000 per annum
Hours: full time (part-time/flexible working also considered)
Location: London/remote (UK base)
Application deadline: Wednesday 20th October, midnight
Interview date: Week commencing Monday 25th October
Start date: As soon as possible
The International Opera Awards is an annual celebration of excellence in opera. In addition to hosting an annual red-carpet theatre ceremony, the Awards also supports aspiring talent through its charitable arm, the Opera Awards Foundation. Returning to live events in 2022 after the challenges of the pandemic, the Awards is entering an exciting new phase, expanding its international reach and further developing its charitable activities.
An exceptional opportunity has now arisen for an experienced, pro-active administrator and event producer with knowledge of the opera sector to head up administration and artistic planning for both the Awards and the Foundation.
Reporting directly to the founder/managing director of the Awards, and working alongside the Director of Development and Fundraising, this is a varied and fast-paced role, requiring an adaptable individual who is quick to learn and comfortable working both independently and as part of small team.
You may currently be working as a producer, event manager, or arts administrator: this role is an opportunity to combine and develop the skills of all three. There is extensive scope for the successful candidate to grow with the organisation and play a vital leading role in its future direction.
To apply, send a CV along with a short covering letter outlining your suitability for the role to: firstname.lastname@example.org
- Planning, programming and delivery of all events, including annual Awards ceremony, gala fundraising dinner and the Foundation’s series recitals, masterclasses and private dinners.
- Administration of Awards nominations and shortlisting, processing and researching submissions per year and facilitating jury deliberations and public voting
- Management of annual bursary scheme including processing of applications, facilitation of bursary panel meeting and ongoing administration of payments and performance opportunities for successful recipients
- Venue sourcing, negotiation with suppliers, contracting of performers, production teams, and other freelance creatives
- Crafting written communications, including newsletter, event scripts, website content, and social media posts; management of website and social media accounts
- Sourcing of images, written content and audiovisual materials for awards presentations and event programmes
- In conjunction with the CFO, creation and management of annual budget; raising and processing of invoices and debtor management
- In conjunction with the Director of Development, support of fundraising activity, including sponsor proposals, donor cultivation and sourcing of auction items
- Front of house duties at live events
- Line management of part-time staff and event volunteers
- Management of charity trustees and Awards Advisory Council
This is not an exhaustive list and other duties may be required as mutually agreed.
- 3+ years’ experience in performing arts administration and/or events management
- Excellent knowledge of opera and classical music and awareness of current trends in the sector
- Exceptional written and verbal communication skills
- Ability to work effectively with a range of stakeholders in both the artistic and corporate spheres
- A self-starter comfortable working independently
- A team player accustomed to taking on a variety of responsibilities to ensure the success of a small team
- Astute commercial acumen and experience of working within an agreed budget
- IT literate in packages including Microsoft Outlook, Word, and Excel
- Knowledge of WordPress and social media platforms
- Experience working with an advisory council/board of trustees in a charitable or arts setting
- Experience of negotiating with suppliers and independent contractors
- Existing contacts in the opera/performing arts industry